Finance Supervisor at Alliance for International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) is an international medical organization, founded in 2009. ALIMA’s aim is to provide a high standard of healthcare in situations of emergency or medical disaster and to improve the practice of humanitarian medicine by developing innovative projects associated with medical research.

Experience3 years
Location Yobe

Mission Location:

Mission Location: Gashua Yobe
Project: Yobe

Management lines:

LINE MANAGER:
Project Admin Manager

MISSION AND MAIN ACTIVITIES

Mission monthly bookkeeping and accounting

Posts all financial transactions into SAGA system on daily basis;
Ensures that all payments are made on time.
Follows up on bank transactions to ensure all are processed; files hardcopies and generates reports;
Track bounced back salaries and make necessary adjustment and settlement;
Produces monthly bank reconciliation statements and consolidates these in hard copy for review by the Finance Manager/Project Admin manager.
Oversees the management of petty cash at the project including bookkeeping
Accounts for all petty cash expenditures and prepares replenishment requests when two-thirds of the money is spent.;
Conducts regular controls of the operations of the cash, the book keeping and the filing systems.
Support the HR supervisor when the arises.
Carry out other duties that could be instructed by the PAM or the Project Coordinator

ALIMA Financial Procedures & Policies

Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment.
Performs three-way match in comparing invoice with purchase order and goods received note before processing any payment.
Reviews transaction-supporting documents to ensure that all are complete and filed accordingly.

Filing

Ensure proper filing and scanning of payment vouchers and grants vouchers
Collect all field vouchers from field
Actively assist the Finance Coordinator with sample list gathering during audit exercise.

Internal:

Directly reporting to Finance Manager.
Liaise with Coordination logistics team.
Liaise with HR Departmen.

External:

Interaction with suppliers, banking and financial institution service providers, tax offices and other national authorities or institutions with which ALIMA has working relationships for administrative and financial needs
Monitors petty cash advance requests and ensures timely accountability

Implementation of prevention measures against abuse of power, gender-based and sexual violence:

- Ensures that his/her team, partners and community members are aware of ALIMA\’s policy and have access to information (complaint escalation mechanism, focal point…).
- Facilitates the organization of training and awareness sessions
- Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
- Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
- Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.

You meet the following qualifications:

BSc/HND in Accounting, Bachelor level degree in management, finance, or related field; MBA or similar higher degree a plus
3+ years of experience in one or more of the following areas: Administration, HR, Finance, Logistics
Exceptional organization and planning skills, ability to manage and follow work plans
Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs

Important remarks

Only successful applicants will be called for interview.
No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process.

Method of Application

To apply, please send your CV and Cover Letter and credentials on our job page before (1st March 2025).
N.B: Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful.
Only full applications (CV + Cover and Credentials as single attachement) will be taken into account.

Interested and qualified? Go to Alliance for International Medical Action (ALIMA) on forms.gle to apply